Compliance Document Manager

The Business Associate Challenge

Failure to conduct an adequate assessment and assure you can monitor business associates puts your healthcare organization at risk of an electronic protected health information (ePHI) breach – and ultimately a charge of willful neglect. The consequences of such a breach are significant. Accused entities face prosecution by the State Attorney General for HIPAA data breach and possible civil monetary penalties. Further, the Office for Civil Rights (OCR) can fine up to $1.5 million per incident. But, the highest cost is the damage to an organization’s reputation as a trusted, community healthcare provider.

Identify and manage business associates as required by HIPAA

Compliance Document Manager positions you to assess HIPAA-defined business associate (BA) risks across all current and potential vendors. With a thorough identification and review process in place, you can decrease the risk of a willful neglect charge, along with any associated fines.

Features

Use dashboard to assign business associate status (yes/no)
Track business associate screening and verification status
Manage business associate agreements and required documents
Exchange key documents with business associate vendors
Maintain a full audit trail of all activity with customized notes
Manage necessary credit and tax ID verification documents for business associates and other vendors

Benefits

Simplify HIPAA compliance by turning policy into documented procedure
Accomplish screening, tracking and cross-department collaboration related to business associates
Prepare for Office for Civil Rights (OCR) audit with complete reporting to document business associate management
Simplify vendors' business associate compliance tasks to build better partnerships and a culture of compliance
Receive notification of red flags on vendors for sanctions, credit issues, etc.